Features of the Fleet Management System
General System Design
- Entire system is menu driven, has real-time inquiry capability, and is designed as a multiple user, multiple location system.
- System is designed to operate 24 hours per day, seven days per week, less the time required for the end-of-day updating of Closed work orders.
- The system is designed to be utilized by the maintenance department with no separate data processing or programming staff required.
- Matrix printer dedicated to work order printing located in the maintenance foreman's area.
- Most work orders usually created based on driver vehicle condition reports as the vehicle is returned to the garage. The information is entered into the system and a work order has usually been printed before the vehicle is parked.
- As each work order is created, the vehicle history is scanned, and similar repairs that have been performed are printed directly on the work order in the History section. Repeat problems are highlighted. Text entry of predefined codes are used to describe problems.
- Updatable code files are maintained by the user for most work order items, including problems, corrective measures, repair type, work order source, and repair causes. Other code files are used for fuel types, and classes of vehicles. Edits are performed on-screen during input to reduce errors.
- Driver#'s are associated with each work order allowing reports to be produced by driver reporting the problems.
- Both Open and Closed work order files have on-line inquiry, with user selectable formats for hard copy. Wide variety of selection for sorting on specific vehicles, classes of vehicles, repair types, dates, etc.
- Parts withdrawn to specific work orders, or in certain cases, to indirect tasks such as facilities maintenance or repair.
- PM work orders show various tasks which are to be performed for the specific type of PM, instead of listing a history of previous work orders.
- PM reports are produced on demand by class of vehicle.
- As parts are issued, Part#, Mechanic#, and work order# are validated.
- Vehicle mileage information merged with consumption data for MPG report. Exceptions are highlighted on report.
- Direct labor report by vehicle# or mechanic# available for management review. Payroll numbers are associated with each labor entry, and parts issued entry.
- Fluid usage can be input using various methods, including:
- Keyed in on terminal
- Entered using a diskette/tape
- Transmitted through communications line.
Variety of exception reports and trend reports created for daily review. Manual input/adjustment feature.
- Produces repetitive failure report, repetitive parts used on same vehicle, or repetitive driver write-up report on demand.
- There are three (3) general levels of reporting available: Detail, Summary, and Executive.
- Production standards capability comparing actual repair time to standard repair time.
- Tracking of employee training by Repair Type.
- Tire system tracks mileage, vehicle, and position of tire.
[Fleet Management System]